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Current Openings
Position - Secretary to Director
Location - India
Job Description
  • Making travel arrangements for Director.
  • Providing complete support for international tours, as well as economical air tickets arrangements, providing visa documents, requisite Forex/international currency arrangement preparation.
  • Managing office conference room and meeting room bookings.
  • Sorting incoming faxes, Emails and other.
  • Providing general administrative support.
  • Planning appointments and events.
  • Being involved in decision-making process.
  • Managing Diary and schedule meeting and appointments.
  • Acting as the point of contact among executives, employees, clients and other external partners.
  • Maintaining diaries and arranging appointments, ensuring no overlap.
  • Maintaining travel schedules and making travel arrangements.
  • Typing, preparing and collating reports – Getting reports from People and Summarising. Getting and maintaining MIS Database, Making presentations etc.
  • Organizing and servicing meetings (producing agendas and taking minutes).
  • Managing databases of Director and communications.
  • Implementing new procedures and administrative systems.
  • Liaising with relevant organizations and clients.
  • Coordinating mail-shots and similar publicity task.
  • Logging or processing bills or expenses of Director.
  • Managing information flow in timely and accurate manner.
  • Possibly helping plan company events, meetings and employee team building activity or special projects.
  • Maintaining the current filing and database system, and looking for ways to improve current systems.
  • Coordinating high-level conference calls, board and management meetings, special events, and travel arrangements for top executives.
  • Organizing meetings and ensuring that the director is well prepared for those meetings. Preparing agendas, pre-meetings briefings and meeting paper.
Current Opening - RR Global

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