CURRENT OPENINGS

Position - Secretary to Director

Location - India

Job Description

• Making travel arrangements for Director.
• Providing complete support for international tours, as well as economical air tickets arrangements, providing visa documents, requisite Forex/international currency arrangement preparation.
• Managing office conference room and meeting room bookings.
• Sorting incoming faxes, Emails and other.
• Providing general administrative support.
• Planning appointments and events.
• Being involved in decision-making process.
• Managing Diary and schedule meeting and appointments.
• Acting as the point of contact among executives, employees, clients and other external partners.
• Maintaining diaries and arranging appointments, ensuring no overlap.
• Maintaining travel schedules and making travel arrangements.
• Typing, preparing and collating reports – Getting reports from People and Summarising. Getting and maintaining MIS Database, Making presentations etc.
• Organizing and servicing meetings (producing agendas and taking minutes).
• Managing databases of Director and communications.
• Implementing new procedures and administrative systems.
• Liaising with relevant organizations and clients.
• Coordinating mail-shots and similar publicity task.
• Logging or processing bills or expenses of Director.
• Managing information flow in timely and accurate manner.
• Possibly helping plan company events, meetings and employee team building activity or special projects.
• Maintaining the current filing and database system, and looking for ways to improve current systems.
• Coordinating high-level conference calls, board and management meetings, special events, and travel arrangements for top executives.
• Organizing meetings and ensuring that the director is well prepared for those meetings. Preparing agendas, pre-meetings briefings and meeting paper.